Resources and User Guides

Rules and Regulations for Grant Making Involving Federal Funds

Review 220-RICR-20-00-2 via the link below

RULES AND REGULATIONS FOR GRANT-MAKING INVOLVING FEDERAL FUNDS - Rhode Island Department of State (ri.gov)

Getting Started: eCivis Portal, FAQ's, and Resource Overview

User Guides and Frequently Asked Questions

Please see below for user guides and reference materials that will answer frequently asked questions and provide assistance with common technical questions (ie. logging in to eCivis Portal)

Quick Connect to RI Grant Resources This document provides an overview of key resources and important information for applicants and subrecipients PDF file, less than 1

FAQ for Applicants and Subrecipients PDF file, less than 1

eCivis Portal - Access and Login User Guide This guide demonstrates how to create and login to your eCivis Portal account and provides steps to troubleshoot login issues PDF file, less than 1

Pre-Award Materials (For Applicants)

User Guides and Reference Materials

Please see below to user guides and reference materials for those in the pre-award/application stage.

How to Submit an Application PDF file, about 2

Authorized Representative General Certifications and Assurances Form Completed by the person that signs legal documents on behalf of the organization, such as the Executive Director, Board President, or Council Chair. Upload the completed form to your Annual Organization Registration and program application. PDF file, less than 1

GMS User Certification Form Completed by each staff person or consultant to use eCivis on behalf of an entity. Each GMS user must complete this form prior to taking action on an award. Upload the completed form to your Annual Organization Registration and program application. PDF file, less than 1

Risk Assessment Form (Reference Only) This document is for reference only. This is completed by the awarding agency. PDF file, less than 1

Award Acceptance or Denial Process

User Guides and Reference Materials

Please see below for user guides that demonstrate the award acceptance process and how to access your awards in eCivis Portal.

How to Accept an Award in eCivis Portal (User Guide) This user guide demonstrates how to accept an award from your grantor agency in eCivis Portal (competitive and direct awards). PDF file, less than 1

Declining an Award in eCivis Portal (User Guide) This user guide demonstrates how to decline an award offered to you in eCivis Portal. PDF file, less than 1

Accessing Your Awards (User Guide) This user guide demonstrates how to access awards you have been granted in eCivis Portal. PDF file, less than 1

Post-Award Materials (Subrecipients)

User Guides and Training Videos

Please see below for user guides and reference materials on post-award activities in eCivis.

RI-Specific Subrecipient Post-Award Management (User Guide) This user guide contains a full rundown of all post-award activities for subrecipients. PDF file, about 3

This short video demonstrates how to submit a financial report (request for payment) in eCivis Portal.

This video demonstrates how to submit an advances payment request in eCivis Portal.

Recorded Training Videos

Intro to RI Grants and eCivis for Applicants

Please see below for the Intro to Rhode Island Grants eCivis for Applicants recorded training and PowerPoint

This training provides an introduction to State of Rhode Island grants and how to search and apply for Rhode Island funding opportunities

Intro Rhode Island Grants and How to Submit an Application (Slide Deck) PDF file, less than 1

Managing Your Grant Award for Subrecipients

Please see below for the Managing Your Federal Award for Subrecipients recorded training and PowerPoint

This training provides an overview of how to manage an awarded grant in the eCivis system. Topics include accepting an award, submitting a financial report (invoice/reimbursement request), and other system functionalities.

Managing Your Grant Award for Subrecipients (PowerPoint) PDF file, less than 1