Grantor (Passthrough Entity)

This page provides user guides, training videos, forms, and templates Grantor Agencies (Pass-through Entities).

Rules and Regulations for Grant Making Involving Federal Funds

Regulation 220-RICR-20-00-2 establishes a framework for grant-making by state agencies involving federal funds that is consistent with federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, also known as the Uniform Grant Guidance (UGG) 2 CFR 200.  This Regulation shall promote fairness and consistent processes in grant-making. 

All subawards issued after 7/1/2023 must be issued via the Grant Mangement System unless the agency has an approved waiver in writing from the Grants Management Office


Pre-Award Materials

Please reference the materials below at the start of creating your grant program.

This video demonstrates how to create and edit approval groups in eCivis to be used for approval workflows.
This video demonstrates how to add and assign reviewers to review applications for a solicitaion in eCivis.
This video reviews the Approval tab in the solicitation set up process.
This video demonstrates how to add federal funds to a solicitation during the set up process.
This video demonstrates how to add non-federal funds to a solicitation during the set up process.
This video demonstrates how a reviewer would complete a review in the eCivis Portal.

This form must be completed, submitted via the User Support Form, and approved by the Grants Management Office before publication of any noncompetitive solicitation. 

Subaward Issuance Materials

The following documents can be located in the eCivis Grants Network. Log into your GMS account and select Grant Management > Organization Documents.

These documents should be uploaded as part of the award recommendation process as outlined in the Award Recommendations and Awarding Process user guide above.

Subaward Agreement Template and Guidance (found in eCivis)

Subaward Appendix I (found below and in eCivis)

Addendum A (General Insurance Requirements) (found below and in eCivis)


These documents are also available upon request from the Grants Management Office. Please submit a request

Post-Award Materials

Please see below for information on subrecipient monitoring. Additional information can also be found on the State Agency SharePoint site.

Supporting Applicants and Subrecipients