Central Payroll

The Central Payroll Office is responsible for processing the state payroll and for the administration of payroll taxes. Central Payroll also serves as a liaison between the state and TIAA, Voya, Fidelity and ERSRI. Working closely with the Division of Human Resources and the Office of Employee Benefits, we are responsible for producing accurate and timely employee paychecks.

Please see below for answers to some Frequently Asked Questions received in the Central Payroll Office.

Where can I see a copy of my pay stub?

State Employees may click here to view pay stubs as far back as 2014.

How do I change my Direct Deposit?

Please contact your Human Resources Coordinator, Agency Representative or Payroll Administrator for instructions on how to change your Direct Deposit Bank information. Click here for a current list of Agency Representatives.

How can I get a copy of my W-2?

After February 15, 2023

If you still have not received your W-2, please click here to download the Request for Duplicate W-2 Form. Complete, print, sign and email the form to Ziomara.hernandez@doa.ri.gov.

Please note: the duplicate W-2 will only be sent to your address of record in the Central Payroll Office or to your Agency Human Resources Representative. Please be sure your address is up to date.

Click here for important memo regarding 2022 W-2's.

How do I change the amount of State or Federal taxes withheld from my bi-weekly pay?

You can change your tax deductions any time by submitting a new Federal W-4 Form or State of Rhode Island W-4 Form to DOA.CentralPayrollForms@doa.ri.gov.

Where can I check to see what Wellness credits I have earned?

Click here to log on to PayStub RI. On the left hand column there is an option for 'Wellness Information'. You can see what rewards you have completed and what is still available for you to work on. Reach out to our State Benefits Team at doa.oeb@doa.ri.gov if you have any further questions on the State Wellness Program.

I think there is something wrong with my paycheck, who do I contact?

Your first point of contact is your Agency/Department Human Resources Representative. See below for a list of Agency Division of Human Resource representatives and payroll liaisons.

Click here for list.

I didn’t receive my paycheck in the Bank, who do I contact?

Your first point of contact is your Agency Division of Human Resources Representative. Click here for the list of Agency Division of Human Resource representatives and payroll liaisons.

How do I change my address with the State?

Division of Human Resources Change of Address Form

Change of Address and Name Form Revised 7-30-20 fillable.pdf PDF file, about 1011

When will I receive my W-2 Form?

Annual W-2 forms are mailed to the employee's address of record before January 31st each year.

For Important information regarding 2022 W-2's, click here.

My W-2 is not correct, who should I contact?

Your first point of contact is your Agency Division of Human Resources Representative. Click here to find a list of Agency Division of Human Resource representatives and payroll liaisons.

How do I sign up for PayStub RI?

As a new employee, an account on PayStub.RI will be automatically set up for you. Once you have received your first directly deposited check, your account will be activated. At that point you will need to sign onto PayStub.RI and set up your personal information (password, email address, etc.).

What is the State of RI's Federal Employee Identification Number?

The Federal Employee Identification Number for the State of Rhode Island is: 05-6000522.