Official State of Rhode Island website

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State of Rhode Island Office of Accounts and Control Department of Administration

Grantee (Prime Recipient Agency)

Additional training videos and materials can be found on the State Agency SharePoint site.

Introduction to Grants Management System Materials

Resources

Please see below for eCivis general knowledge.

GMS User Role Descriptions This document explains the difference between the eCivis user role permissions. PDF file, less than 1

GMS Glossary of Terms This document provides definitions for common terms used in the eCivis system. PDF file, about 1

Prime Recipient (Grantee): Setting Up and Managing Federal Awards

User Guides and Training Videos

Please see below for user guides and training videos relating to managing your federal awards on the State as Grantee side of the eCivis system.

State as Grantee (Prime Recipient) Federal Award Setup and Management PDF file, about 3

Adding an Awarded Grant to the GMS This user guide demonstrates how to add a grant award you would like to apply or have already applied for to an eCivis Project. PDF file, less than 1

How to Edit a Project Team This user guide demonstrates how to add other state agency eCivis users to your project team to help manage your grant in eCivis. PDF file, less than 1

Creating and Managing Tasks - Prime Recipient (Grantee) This guide demonstrates how to create simple and advanced tasks in eCivis to assist in managing federal awards. PDF file, about 2

How to Create a Grant Amendment - Prime Recipient (Grantee) This guide demonstrates how to create an amendment in eCivis is updates or changes are needed for your federal award. PDF file, less than 1

GMS Goals and Metrics This user guide demonstrates the Goals and Metrics feature in eCivis and how to implement them into your federal award. PDF file, about 4

How to Close a Grant and Project Workspace - Prime Recipient (Grantee) This user guide demonstrates the process for federal award closeout in eCivis. PDF file, less than 1

This video demonstrates how to create a new project in eCivis when you have identified a grant opportunity in the "Search for Grants" tool.

This video demonstrates how to add state agency eCivis users to your project team to assist in managing a grant project in eCivis.

This video demonstrates how to create a grant amendment if there are any changes to your federal grant award.

Reporting Functionality

User Guides

Please see below for user guides related to reporting and RIFANS functionality.

Guide to eCivis Reports This user guide provides a breakdown of the report functionality in eCivis. PDF file, less than 1

How to Use Report Builder This user guide assists with navigating report builder in eCivis, which allows users to create custom reports of federal award data. PDF file, less than 1