Resources for State Agencies
eCivis is Rhode Island’s enterprise grants management solution for state agencies. Below are detailed user guides and tutorial videos to assist state staff with utilizing eCivis to its full capacity.
Additional resources are available when you are logged into eCivis. For eCivis resources, click the teal and purple circle at the bottom right of the eCivis screen. For Rhode Island specific information, navigate to Administration > Organization Library.
Resources
Funding Opportunities
- How to Search for a Grant/ Funding Opportunity in eCivis (State as Grantee)
- Funding Opportunity Tool Step-by-Step Job Aid
Quick Reference
- Adding an Awarded Grant to eCivis (state as grantee)
- When and How to Create Org Funding (state as grantee)
- Funding Agency Naming Convention List (for creating Org. Funding, state as grantee)
- How to Add Subrecipient Certification Language
- How to Enter a Grant Amendment (state as grantee)
- How to Close a Grant and Project Workspace (state as grantee)
- How to Edit your Project Team
- How to Use Report Builder
- eCivis User Roles
- Grants Network Glossary of Terms
- Portal FAQ - Common Challenges
Internal Subawards
Grant Management
Grantee (Receipt of and Management of Federal Awards)
- Grantee Pre-Award Training Manual
- Grantee Post-Award Training Manual
- Grantee RI-Specific Training Manual
- Quick Start Guide - How to True Up your Migrated Data
Grantor (Issuance and Management of Subawards)
- Grantor Pre-Award Checklist
- eCivis User Guide for Pre-Award Grants Management for Grantors
- eCivis User Guide for Post-Award Grants Management for Grantors
- Subrecipient and Contractor Determination Tool
- Subrecipient and Contractor Determination Tool Additional Awards
- Subrecipient and Contractor Determination Tool - Instructions
- Subrecipient and Contractor Determination - Slide Deck
- State as a Grantor Cheat Sheet & Key Considerations
- Extending an Application Submission Deadline
GMS Enterprise Policies
eCivis and RIFANS
- Correcting an Invalid Line Sequence in eCivis
- GMS - RIFANS Training Manual
- Steps to Update RIGID Values in RIFANS Payables Batch Database
- How to Handle Deleted RIGIDs
eCivis Training Videos