Resources for State Agencies

eCivis is Rhode Island’s enterprise grants management solution for state agencies. Below are detailed user guides and tutorial videos to assist state staff with utilizing eCivis to its full capacity, and meeting the requirements of 220-RICR-20-00-02 Rules and Regulations for Grant-Making Involving Federal Funds

Additional resources are available when you are logged into eCivis. For eCivis resources, click the teal and purple circle at the bottom right of the eCivis screen. For Rhode Island specific information, navigate to Grant Management > Organization Documents.

Resources

GMS Enterprise Policies

Grants Management System Conversion Policy A-77 PDF file, about 3

Funding Opportunities

How to search for a Grant/ Funding Opportunity in eCivis (State as Grantee) PDF file, less than 1

Funding Opportunity Tool Step-by-Step Guide PDF file, less than 1

Grantee (Receipt of and Management of Federal Awards)

Grantee Pre-Award Training Guide PDF file, less than 1

Grantee Post-Award Training Guide PDF file, less than 1

Grantee RI-Specific Training Manual PDF file, about 3

Quick Start Guide - How to true up your migrated data PDF file, about 1

Adding an Awarded Grant to eCivis (State as Grantee) PDF file, less than 1

When and How to Create Org Funding (State as Grantee) PDF file, less than 1

Funding Opportunity Naming Convention List (For creating Org. Funding, State as Grantee) PDF file, less than 1

How to Enter a Grant Amendment (State as Grantee) PDF file, less than 1

How to Edit your Project Team PDF file, less than 1

How to Close a Grant and Project Workspace PDF file, less than 1

Grantor (Issuance and Management of Subawards)

Grantor Award Process Checklist PDF file, less than 1

eCivis User Guide for Pre-Award Grants Management for Grantors PDF file, about 8

eCivis User Guide for Post-Award Grants Management for Grantors PDF file, about 1

Subrecipient and Contractor Determination Tool PDF file, less than 1

Subrecipient and Contractor Determination Tool Additional Awards PDF file, about 1

Subrecipient and Contractor Determination Tool - Instructions PDF file, less than 1

Subrecipient and Contractor Determination - Slide Deck PDF file, less than 1

State as a Grantor Cheat Sheet & Key Considerations PDF file, less than 1

Extending an Application Submission Deadline PDF file, less than 1

Grantor Approval Workflows eff 11/10/2022.pdf PDF file, less than 1

Standard Program Setup Feedback Form Word file, less than 1

How to Add Subrecipient Certification Language PDF file, less than 1

Portal FAQ - Common Challenges PDF file, less than 1

Non-Competitive Subaward Justification Form PDF file, less than 1

Adding and Assigning Reviewers PDF file, about 1

Completing a Review PDF file, less than 1

Award Recommendations and the Awarding Process PDF file, about 2

Statewide Subaward Agreement

Subaward Appendix I PDF file, less than 1

Subaward Addendum A - General Insurance Requirements PDF file, less than 1

Subaward Amendment Template PDF file, less than 1

The following documents can be located in the eCivis Grants Network. Log into your GMS account and select Grant Management > Organization Documents.

Subaward Agreement Template

Subaward Agreement User Guide

Subaward Appendix I

Addendum A (General Insurance Requirements)

These documents are also available on request from the Grants Management Office. Please submit a request at DOA.Grants@doa.ri.gov

eCIVIS and RIFANS

Correcting an Invalid Line Sequence in eCivis PDF file, less than 1

GMS - RIFANS Training Manual PDF file, about 3

Steps to Update RIGID Values in RIFANS Payables Batch Database PDF file, less than 1

How to Handle Deleted RIGIDs PDF file, less than 1

Grant Management

eCivis Goals and Metrics PDF file, about 4

RI Guide to GMS Reports PDF file, less than 1

How to Use Report Builder PDF file, less than 1

eCivis User Roles PDF file, less than 1

Grants Network Glossary of Terms PDF file, about 1

Internal Subawards

Setting up Internal Subawards PDF file, less than 1

GMS Sub-Project Setup Tool for Internal Subawards PDF file, less than 1

GMS Monthly Agency Meetings

Agency Status Report - March 2023 PDF file, less than 1

Prior Monthly Agency Meetings

Agency Status Report - January 2023 PDF file, less than 1

Agency Status Report - February 2023 PDF file, about 1

eCivis Training Videos

Searching for a Grant in eCivis Entering a Grant Amendment in eCivis

Edit your Project Team in eCivis Creating Search Agents in eCivis

Creating a new Project in eCivis Adding Org Funding to eCivis

Adding an Awarded Grant in eCivis Adding Federal Funds to a Solicitation

Approval Tab of the Solicitation Creating & Editing Approval Groups

Add Non-Federal Funds to a Solicitation Add/Assign Reviewers in GMS

Completing a Review in eCivis Portal