Resources for State Agencies eCivis is Rhode Island’s enterprise grants management solution for state agencies. Below are detailed user guides and tutorial videos to assist state staff with utilizing eCivis to its full capacity, and meeting the requirements of 220-RICR-20-00-02 Rules and Regulations for Grant-Making Involving Federal Funds Additional resources are available when you are logged into eCivis. For eCivis resources, click the teal and purple circle at the bottom right of the eCivis screen. For Rhode Island specific information, navigate to Grant Management > Organization Documents. Resources GMS Enterprise Policies Grants Management System Conversion Policy A-77 PDF file, about 3mbmegabytes Funding Opportunities How to search for a Grant/ Funding Opportunity in eCivis (State as Grantee) PDF file, less than 1mbmegabytes Funding Opportunity Tool Step-by-Step Guide PDF file, less than 1mbmegabytes Grantee (Receipt of and Management of Federal Awards) Grantee Pre-Award Training Guide PDF file, less than 1mbmegabytes Grantee Post-Award Training Guide PDF file, less than 1mbmegabytes Grantee RI-Specific Training Manual PDF file, about 3mbmegabytes Quick Start Guide - How to true up your migrated data PDF file, about 1mbmegabytes Adding an Awarded Grant to eCivis (State as Grantee) PDF file, less than 1mbmegabytes When and How to Create Org Funding (State as Grantee) PDF file, less than 1mbmegabytes Funding Opportunity Naming Convention List (For creating Org. Funding, State as Grantee) PDF file, less than 1mbmegabytes How to Enter a Grant Amendment (State as Grantee) PDF file, less than 1mbmegabytes How to Edit your Project Team PDF file, less than 1mbmegabytes How to Close a Grant and Project Workspace PDF file, less than 1mbmegabytes Grantor (Issuance and Management of Subawards) Grantor Award Process Checklist PDF file, less than 1mbmegabytes eCivis User Guide for Pre-Award Grants Management for Grantors PDF file, about 8mbmegabytes eCivis User Guide for Post-Award Grants Management for Grantors PDF file, about 1mbmegabytes Subrecipient and Contractor Determination Tool PDF file, less than 1mbmegabytes Subrecipient and Contractor Determination Tool Additional Awards PDF file, about 1mbmegabytes Subrecipient and Contractor Determination Tool - Instructions PDF file, less than 1mbmegabytes Subrecipient and Contractor Determination - Slide Deck PDF file, less than 1mbmegabytes State as a Grantor Cheat Sheet & Key Considerations PDF file, less than 1mbmegabytes Extending an Application Submission Deadline PDF file, less than 1mbmegabytes Grantor Approval Workflows eff 11/10/2022.pdf PDF file, less than 1mbmegabytes Standard Program Setup Feedback Form Word file, less than 1mbmegabytes How to Add Subrecipient Certification Language PDF file, less than 1mbmegabytes Portal FAQ - Common Challenges PDF file, less than 1mbmegabytes Non-Competitive Subaward Justification Form PDF file, less than 1mbmegabytes Adding and Assigning Reviewers PDF file, about 1mbmegabytes Completing a Review PDF file, less than 1mbmegabytes Award Recommendations and the Awarding Process PDF file, about 2mbmegabytes Statewide Subaward Agreement Subaward Appendix I PDF file, less than 1mbmegabytes Subaward Addendum A - General Insurance Requirements PDF file, less than 1mbmegabytes Subaward Amendment Template PDF file, less than 1mbmegabytes The following documents can be located in the eCivis Grants Network. Log into your GMS account and select Grant Management > Organization Documents. Subaward Agreement Template Subaward Agreement User Guide Subaward Appendix I Addendum A (General Insurance Requirements) These documents are also available on request from the Grants Management Office. Please submit a request at DOA.Grants@doa.ri.gov eCIVIS and RIFANS Correcting an Invalid Line Sequence in eCivis PDF file, less than 1mbmegabytes GMS - RIFANS Training Manual PDF file, about 3mbmegabytes Steps to Update RIGID Values in RIFANS Payables Batch Database PDF file, less than 1mbmegabytes How to Handle Deleted RIGIDs PDF file, less than 1mbmegabytes Grant Management eCivis Goals and Metrics PDF file, about 4mbmegabytes RI Guide to GMS Reports PDF file, less than 1mbmegabytes How to Use Report Builder PDF file, less than 1mbmegabytes eCivis User Roles PDF file, less than 1mbmegabytes Grants Network Glossary of Terms PDF file, about 1mbmegabytes Internal Subawards Setting up Internal Subawards PDF file, less than 1mbmegabytes GMS Sub-Project Setup Tool for Internal Subawards PDF file, less than 1mbmegabytes GMS Monthly Agency Meetings Agency Status Report - March 2023 PDF file, less than 1mbmegabytes Prior Monthly Agency Meetings Agency Status Report - January 2023 PDF file, less than 1mbmegabytes Agency Status Report - February 2023 PDF file, about 1mbmegabytes eCivis Training Videos Searching for a Grant in eCivis Entering a Grant Amendment in eCivis Edit your Project Team in eCivis Creating Search Agents in eCivis Creating a new Project in eCivis Adding Org Funding to eCivis Adding an Awarded Grant in eCivis     Adding Federal Funds to a Solicitation Approval Tab of the Solicitation             Creating & Editing Approval Groups Add Non-Federal Funds to a Solicitation   Add/Assign Reviewers in GMS Completing a Review in eCivis Portal
How to search for a Grant/ Funding Opportunity in eCivis (State as Grantee) PDF file, less than 1mbmegabytes
Funding Opportunity Naming Convention List (For creating Org. Funding, State as Grantee) PDF file, less than 1mbmegabytes