Insurance Requirement Assessment Tool

Please use the full name of the agency. 

No further steps required for budgets under $30,000.

Automobile
Will the vendor’s staff or volunteers be conducting site visits and or be transporting a population under the services procured by the State?

Recommend minimum of $1,000,000 each occurrence combined single limit.

No minimum recommended.

General Liability

Minimum of combined single limit of $1,000,000 per occurrence, $1,000,000 general aggregate and $1,000,000 products/completed operations aggregate.

Workers’ Comp.

Minimum: $100,000 each accident, $100,000 disease or policy limit and $100,000 each employee.

Exemptions include: Sole proprietors, partners, and independent contractors. Certain real estate, agricultural and domestic service employees may be exempt. Please provide proof of coverage or how you qualify under the aforementioned exemption categories.

Crime
Will the vendor have access to funds or investments of any kind entrusted to or owned by the State?

This question is for vendors who will oversee payments or client funds.

Recommended minimum of combined single limit of $1,000,000 per occurrence, $1,000,000 general aggregate and $1,000,000 products/completed operations aggregate.

No minimum recommended. 

Professional Liability
Is the vendor providing professional services including but not limited to: Architecture, Health-Related, Technological, Marketing/Public Relations, Accounting, Legal, Consultants, and Social Workers?

Minimum: $2,000,000 per occurrence, $2,000,000 annual aggregate.

No minimum recommended.

PL: Medical / Provider Malpractice Coverage
Will this vendor be providing a service that requires direct patient contact?

Malpractice minimum: $2,000,000 per occurrence, $2,000,000 annual aggregate. 

No minimum recommended.

Environmental / Pollution
Will this vendor be managing environmental hazards or providing environmental remediation services?

Recommend minimum of $1,000,000 per occurrence and $2,000,000 aggregate.

No minimum recommended. 

Molestation and Abuse
Would the vendor’s staff be in a situation where physical or mental abuse to the population would be possible?

Recommend minimum of $1,000,000 per occurrence.

No minimum recommended.

Technology Errors and Omissions
Will the vendor be providing a software solution to the State?

Combined single limit per occurrence shall not be less than $5,000,000. Annual aggregate limit shall not be less than $5,000,000.      

No minimum needed.

Information Technology Cybersecurity / Privacy
Will the vendor (including subcontractors) be conducting all work involving information or data owned by the State within the State networks/systems exclusively?

Minimum limits of $1,000,000 per occurrence and $1,000,000 annual aggregate

Minimum limits of $2,000,000 per occurrence and $2,000,000 annual aggregate

Minimum limits of $5,000,000 per occurrence and $5,000,000 annual aggregate

MINIMUM REQUIRED

MINIMUM REQUIRED

Minimum recommendation not changed from the above. 

Does the Contract Party provide key back office services?

A minimum limit of $10,000,000 per occurrence and $10,000,000 annual aggregate

Does Contract Party have access to confidential data or Personal Information as defined in in R.I. Gen. Laws § 11-49.3-1, et seq., or as otherwise defined in the Contract (together Confidential Information)?

Contract Party shall have as a minimum the per occurrence, per annual aggregate, the total rounded product of projected number of persons data multiplied by $25 per person breach response expense per occurrence; but no less than $5,000,000 per occurrence, per annual aggregate;

Does Contract Party provide or have access to mission critical services, network architecture and/or the totality of confidential data?

$20,000,000 per occurrence and in the annual aggregate.